This Vendor Reservation & Deposit Agreement (“Reservation Agreement”) is entered into between the City of Collinsville, Oklahoma (“City”) and the undersigned vendor (“Vendor”) for participation in the 2026 Santa Fe Market Christmas Marketplace (“Santa Fe Market”).

1. PURPOSE OF THIS AGREEMENT

The City is currently planning the 2026 Santa Fe Market Christmas Marketplace. At the time this Reservation Agreement is being executed, the City has not finalized the specific buildings that will be available for lease for the 2026 market.

This Reservation Agreement allows interested vendors to secure their position in the building selection order while the City finalizes available market buildings.

This Reservation Agreement is not a lease of a specific building or space. A separate lease agreement will be executed after Vendor selects an available building.

2. $250 RESERVATION DEPOSIT

Vendor agrees to pay a $250.00 non-refundable reservation deposit upon execution of this Agreement.

The deposit:

• • Demonstrates Vendor's commitment to participate in the 2026 Santa Fe Market;
  • Establishes Vendor's position in the building selection order;
  • Will be credited toward Vendor's final 2026 Santa Fe Market rental amount;
  • Does not reserve or guarantee a specific building; and
  • Is non-refundable if Vendor changes their mind, withdraws, or otherwise chooses not to participate in the 2026 Santa Fe Market, except as specifically provided in this Agreement.

3. FIRST-COME, FIRST-SERVED BUILDING SELECTION

Building selection will be conducted on a first-come, first-served basis according to the order in which completed Reservation Agreements and $250 deposits are received by the City.

The date and time the City receives the required deposit will establish Vendor's position in the building selection order.

Once the City has finalized the buildings available for the 2026 Santa Fe Market:

1. 1. The Vendor holding the first reservation position will be given the first opportunity to select from all available buildings.
   2. The Vendor holding the second reservation position will then select from the remaining available buildings.
   3. The process will continue in reservation order until all participating vendors have had an opportunity to select an available building.

Paying the $250 deposit does not guarantee a particular building. It guarantees Vendor's place in the order in which available buildings will be selected.

Once a building has been selected by a Vendor and the selection has been accepted by the City, that building will no longer be available for selection by subsequent Vendors.

4. BUILDING SELECTION DEADLINE

When it is Vendor's turn to select a building, the City will contact Vendor using the contact information provided in this Agreement and provide information regarding the buildings that remain available.

Vendor will have 24 hours from email notification to select an available building.

If Vendor fails to make a selection within the required period, the City reserves the right to proceed to the next Vendor on the reservation list.

Failure to select an available building within the required time period may result in Vendor losing their original selection priority.

5. 2026 RENTAL RATES

Vendor understands that rental rates for the 2026 Santa Fe Market will be slightly higher than the previous year's rates due to increased building costs.

For 2026, the base rental rate will be:

$5.00 per square foot of building space.

Buildings with a front porch or other designated additional exterior space will be assessed an additional chargebased upon the porch or applicable exterior space.

The City will provide the total rental amount for each building before Vendor makes a final building selection.

6. ELECTRICITY

Electricity is included in the building rental fee.

Vendor will not be separately charged for normal electrical service associated with participation in the Santa Fe Market.

Vendor agrees to comply with any electrical usage requirements or restrictions established by the City for safety and operation of the market.

Any extraordinary electrical requirements must be disclosed to and approved by the City in advance.

7. APPLICATION OF RESERVATION DEPOSIT

Once Vendor selects a building and executes the final lease agreement, the $250 reservation deposit will be credited toward the total rental amount due for that building.

For example, if Vendor's total rental amount is $1,500, the $250 reservation deposit will be credited toward that amount, leaving a remaining rental balance of $1,250.

The remaining balance and applicable payment deadlines will be established in the final lease agreement.

8. VENDOR WITHDRAWAL & NON-REFUNDABLE DEPOSIT

The City will rely upon Vendor's reservation when determining market participation, building availability, and the building selection order.

Therefore, the $250 reservation deposit is non-refundable if Vendor changes their mind or voluntarily withdraws from the 2026 Santa Fe Market.

This includes, but is not limited to:

• • Vendor deciding not to participate;
  • Vendor finding another location;
  • Vendor deciding that the remaining available buildings do not meet their preferences;
  • Vendor failing to select a building within the City's established selection period; or
  • Vendor selecting a building and subsequently deciding not to execute the final lease.

Vendor understands that the deposit secures a position in the building selection process and commitment to participate, rather than a particular building.

9. IF THE CITY CANNOT PROVIDE A BUILDING

If the City is unable to make any building or market space available to Vendor because there are insufficient available properties or because the Santa Fe Market is canceled by the City, Vendor's $250 reservation deposit will be refunded in full.

This provision does not apply when buildings remain available but Vendor chooses not to select one.

10. FINAL BUILDING LEASE

After Vendor selects an available building, Vendor will be required to execute a separate 2026 Santa Fe Market Lease Agreement.

The final lease will identify, at minimum:

• • The specific building being leased;
  • Building square footage;
  • Any applicable porch or exterior-space charge;
  • Total rental amount;
  • Credit for the $250 reservation deposit;
  • Remaining balance and payment deadline;
  • Market occupancy dates;
  • Required operating dates and hours;
  • Building use requirements;
  • Insurance requirements, if applicable; and
  • Other Santa Fe Market rules and conditions.

Vendor will not have any right to occupy a building until the final lease has been fully executed and all required payments and documentation have been received.

11. NO PRESENT LEASEHOLD INTEREST

Vendor acknowledges that this Reservation Agreement does not constitute a lease and does not grant Vendor possession of, access to, or a leasehold interest in any particular City-owned or City-controlled property.

The purpose of this Agreement is solely to establish Vendor's commitment to participate and Vendor's priority position for selecting from buildings that are subsequently made available for the 2026 Santa Fe Market.

12. MARKET PARTICIPATION

Vendor acknowledges that participation in the Santa Fe Market will be subject to the rules, operating hours, occupancy requirements, insurance requirements, merchandise restrictions, decorating requirements, and other policies established by the City for the 2026 Santa Fe Market.

These requirements may be incorporated into the final lease agreement and/or a separate Santa Fe Market Vendor Rules & Regulations document.